Vegas Events and More

IMPORTANT: Set up time is from 7:00AM to 9:30AM

All vendors must be checked in and unloaded by 9:00AM.

Suncoast Arial View (figure 1)

Loading Dock (Figure 2)

West Freight Elevator (figure 3)

Hello! Welcome to Vegas Events and More's Mom & Me Shopping Spree!

It is also Mama Toni's 80th Birthday. Please wish her a Happy Birthday when you pass the front table

Sunday, May 5, 2024 from 10AM-5PM

Set up 7AM to 9:30AM

All participating vendors:

MUST be checked in BY 9AM

MUST be set up BY 9:30AM

Be sure to advertise your business on our Facebook Event Page. Here is the link:

Mom and Me Shopping Spree Event Page

LOAD-IN

PLEASE follow the instructions that we give. Lynn (Vegas Events and More's co-owner) is saying and doing exactly what the Suncoast and Vegas Events and More needs. We appreciate your cooperation. All unloading/loading should be done at the loading dock indicated in Figures 1 & 2 Please pull forward as much as possible to allow room for others to enter. Lynn will be directing you. Again, PLEASE follow her instructions as she is doing what Vegas Events and More/Suncoast expect. Please DO NOT BLOCK the truck area of the loading dock. Unload your vehicle completely, set your product down where Lynn shows you, go and park your car anywhere in the parking lot, and proceed then through the doors in Figure 2 with your product. Cars are NOT to be left unattended in the loading dock area while you set up your booth. To reiterate, Lynn will have you unload your car, watch your product while you park your car, and point to the elevators where you will proceed up to the ballroom with your product. After entering (Figure 2), head to the West Freight Elevator to your right in Figure 3.

Please Note: This is a Freight Elevator. The gates and doors that close can not be stopped like regular elevator doors. A loud bell will ring before these close. Get out of the way immediately. DO NOT try and STOP the Gates or Doors!

Take the elevator the 2nd floor and proceed to your left down the hallway. The back entrance of the Grand Ballroom is just ahead of you. You will see a Vegas Events and More sign with an arrow marking the entrance. Check in with Tim and begin your setup after he takes you to your space.

COMPLETELY UNLOAD PRODUCTS. THEN PARK. LASTLY, BRING YOUR PRODUCTS UP TO THE GRAND BALLROOM.

It is essential we keep the loading/unloading process smooth and efficient.

Please load/unload your vehicles and remove them from the loading dock as soon as possible.

Please DO NOT BLOCK in other vehicles.

C H E C K - I N (must be done BY 9AM)

Vendor will be shown to their table location. Tables have been assigned to best accommodate the vendor, their special requests and the overall atmosphere of the show. Please realize Vegas Events and More has the final decision on table assignment and cannot guarantee all requests have been met. The floor plan is designed with the best intentions of each vendor and the success of the show. Please do not request a change to your table space. Tim and Lynn will hand out tax forms during the show.

S E T - U P (must be done BY 9:30AM)

Electricity is limited to those that requested it per their application. However, you must supply your own extension cord and a power strip. There are electrical outlets along the walls of the showroom and Suncoast Staff will be providing main lines to some sections if needed. You may need to link up together with others to reach your space. Please be courteous to other vendors and work together so everyone has access as they need. Vendors are not allowed to place electrical cords across walkways.

***Please Note***: Lighting is better in some places than others: If your space requires special lighting to highlight your products, please bring your own lighting.

All storage containers, carts, extra product etc. must be kept out of sight under the table.

Your table is equipped with linen and 2 chairs. All items must fit on the table. All storage containers, carts, extra product etc. must be kept out of sight under the table. No additional items may be placed to the side, back or front of the table without prior approval. If you prefer to use grid wall, racks or other display items rather than the table, they must fit within the dimensions as if a table was there. Please let us know this is your intention prior to the show. Get creative in building up. Use staircase displays or attached grid wall flush to the table to add height and additional display space. We want everyone to be able to show their products the best they can. When you are done setting up, take a photo of your booth and post it on our Facebook event page.

Due to fire code restrictions, items cannot bleed into walkways. All aisle-ways are to be kept clear at all times during the show.

S H O W T I M E

ADVERTISE ON OUR FACEBOOK EVENT PAGE & ON SOCIAL MEDIA!

During the show, it is important that you engage with customers and be as helpful as possible. Remember you are not only a reflection of your own business, but also a reflection of Vegas Events and More. We want to continue to make a great impression so they will invite us back.

Vendors are required to stay for the entire show and NOT tear down early! When vendors start to tear down, customers may get the impression the show is over and this may have an adverse effect on your fellow vendor's sales. Some of the best sales can happen in the last few minutes of a show. The show ends at 5PM. Not 4:30, 4:45, etc.

Any vendor tearing down and leaving early will be excluded from future shows.

If you need to leave your booth, please ask your neighbor to watch your booth. An empty booth is a disappointment to customers. Please do not make a customer stand around waiting for you.

Internet Access - Suncoast has Internet for the Vendors Please choose "Suncoast Meeting Rooms" WIFI. Username is 88128928 and password is 288875. Please be sure to have a proper data plan on your phone if needed.

Children - Our events are family friendly. Many vendors bring their children to help out. This is acceptable; however, this is a place of business. Children must behave and act in a professional manner. Children misbehaving, running around, or otherwise disturbing the show is not acceptable. The vendor will be spoken to the first time to correct the situation. If this continues, the vendor will be required to leave the show.

Sales Tax - The Nevada Department of Taxation requires sales tax to be collected at this event. This is the LAW and not an option. It is your responsibility to know how this law works.

We will hand out a tax form during the show if you need one. Please familiarize yourself with this procedure at the following website: One Time Special Event

Be prepared and understand what is required of you. Vegas Events and More will collect required forms and payments (if necessary) at the end of the show.

We do NOT carry change. No vendor is to leave without providing the required information.

L O A D - O U T

DO NOT GET YOUR CAR UNTIL YOU ARE COMPLETELY PACKED UP AND ALL OF YOUR PRODUCT IS AT THE LOADING DOCK!

Vendors are not permitted to pack early. The load-out will work essentially as the reverse of the load-in. All vendors must exit the room within 2 hours after the show ends. PLEASE be considerate of your fellow vendors, we realize after a long day everyone wants to get home. Pack up ALL of your product first. Then bring it down to the loading area. Use "BR" Button in elevator to return to the loading dock. Our volunteers will watch your product as you bring your car from the parking lot to the loading area. DO NOT get your car first and then pack up! Please do it as explained so that everyone can leave in an organized manner.

During the show, if you need assistance please let us know. Tim & Lynn Dilloo (Owners) wear company shirts. If you are not sure who we are, ask another vendor as there is bound to be one nearby who knows us personally.

If you have questions prior to the show, please email us at info@vegaseventsandmore.com

Vegas Events and More management, staff and/or Suncoast are not responsible for any damages, incidents or losses incurred by vendors.

TIPS FOR A SUCCESSFUL SHOW

Events are a form of advertising and a great opportunity to put you face to face with potential customers. Sales are great but often times sales come later. Be sure to let everyone know who you are, what your business is, and the products/services you provide.

Be visible, friendly & approachable. Say hello to everyone who passes your booth.
Create an inviting set-up. Be creative, draw attention to yourself and your product line. Exhibit how your product works.
Invite shoppers to sign up for your mailing list and email those that you have currently. Offer a free sample or gift to sign up. You may also offer a drawing for merchandise to encourage sign ups.
Have plenty of change. Suncoast has many ATMs, bill changers, and cashiers to assist you.
Accept credit & debit cards. Get a Square, Shopify, PayPal or other type of reader.
Be prepared. Bring supplies tape, scissors, pens, paper etc.
Hungry? Java Vegas Coffee, Subway, Bagel Corner Deli and the Bowling Alley Food Counter are on site.
Price your items visibly. Many customers hate to ask.
Promote this event and events you are participating in. If you are in future shows with us, let customers know where you will be next. This builds up a following. Email your customers, put the flyer we provide on our website on your business social media pages and personal page.
Promote yourself! Working together we all can be successful.
Allow plenty of time for Loading & Unloading. Be ready when the door is open. Don't be rushed.
Scope out the venue beforehand. Know how to get there to avoid delays.
Casinos can be cold, Bring a jacket or sweater.
Use your time wisely. Keep busy, stay off the phone. Don't sit in the back of your booth.
Bring a camera. Take pictures. Help us to help you promote. Share your photos on your own timeline and on our Facebook or Instagram.

Most Importantly - Have fun!

Thank you!!!!

All of us at Vegas Events and More want to thank you for deciding to be a part of our event family. Our mission is to provide well organized, professional and fun shows to be enjoyed by vendors and customers. Vendor happiness is our main focus because this is truly YOUR show.

We want you to have a great experience!

Tim & Lynn Dilloo, Owners and Operators of Vegas Events and More

Show Instructions: Mom and Me Shopping Spree